SODEXHO Information

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Important Policy Changes for Sodexho - Please Read!

Due to recent increase in last minute cancellations and/or no call/no shows, we are implementing a new policy for Sodexho events.

While we understand unexpected emergencies arise, we would like to keep unnecessary cancellations to a minimum as it creates a tremendous amount of work for the chairs in trying to find replacements not to mention puts us in jeopardy of loosing these extremely valuable fundraisers as each organization has requested a certain number of people to work for a particular event-they are counting on us for help.

Effective immediately-please make sure you are ABSOLUTELY without a doubt, able to work an event prior to signing up. If you have a true emergency, please give as much notice as possible. Otherwise, if you cancel or are a no call/no show- charges will be applied to your students' accounts.

For example, Sodexho: $40.00 (the amount may vary) If you are signed up and you have to cancel, you must find your own replacement. Otherwise, if you fail to do so or you are a no call/no show-your account will be charged $40.00 (the amount may vary).

We appreciate your understanding in this matter. If you have any questions please feel free to contact myself, Mary, Rebecca or any board member.

Thank you.

VP of Way and Means.
Westland High School Marching Band

General Information

SODEXHO CONCESSION STAND FUNDRAISER AT SCHOTTENSTEIN CENTER

COORDINATOR:

Rebecca Pettis
Cell Phone: 614-598-5509
Home Phone: 614-334-6475
Email: westlandsodexho@gmail.com

PAY: $40.00 per person for concession stands.
$6.50 per hour for carts.
Note: Please allow 4-6 weeks after the event to be credited to your account.

What is involved with concession stands?

Sodexho is a fundraiser available to WHS marching band/color guard students and their parents and involves working concession stands during sports events and concerts at the Schottenstein Center. Transportation will be provided to and from most events.

Our group is assigned a concession stand up at the Schott in which we prepare and sell food items to guests. There is NO vending involved! The guests come to us instead of us hauling products around. The products will include soda, water, nachos, popcorn, hot dogs, pizza, sandwiches etc. Some events do involve selling alcohol. The pay includes $40.00 per person for concession stands and $6.50 per hour per person for a cart. The money is deposited directly into each student's account to be used towards various expenses for band.

If I or my student is interested in working, how do I sign up?

The easiest way for me to notify you of upcoming Sodexho events is via email. If you wish to be on the contact list for Sodexho, please either call me or email me (see my contact information above).

I will also have sign-up sheets in the band room and on the booster website for students to sign up to work. The sign up sheets will include the time for when we will meet at WHS for carpool, the time we have to be at the Schottenstein Center, the time when the gates are open to the public and when the actual event starts.

If you sign up to work an event, we will call you a week prior to the event to confirm as well as provide transportation and team leader information.

Due to the nature of the fundraiser, once you sign up for an event, you are responsible to work that event unless it is a true emergency.

In case of an emergency, we ask that you provide us with as much notice as possible, preferably at least 48 hours so that we can find a replacement for you.

What to Wear:

Black Pants, white polo shirt, skid resistant shoes.
Black Apron, Sodexho shirt, black visors – will be provided upon arrival by your lead or you can purchase your own for $5.00 which can be deducted from your commission.
NO JEANS, NO SHORTS, NO JOGGING PANTS, NO OPEN TOED OR BACKLESS SHOES!
NOTE: Black apron and Sodexho shirt MUST be turned in to your lead at the end of event. Otherwise, there is a $15.00 charge!
Visors must be turned in to your lead at the end of each event unless you have purchased your own.

PLEASE NOTE: CLIPPERS STADIUM UNIFORM:

Khaki pants, capris or shorts.
White polo shirt.
Comfortable, skid resistant shoes. NO SANDALS!
Groups purchase own hats.
Aprons will be provided.

What to Bring: THIS IS A MUST!

Picture ID – Driver's License, State ID Card, School ID. You must have a valid ID at the time of check-in!

Transportation:

Transportation will be provided to and from events. We will meet at WHS parking lot for each event and the meeting times will be included on the information sheet. Students are responsible for having a ride to WHS before and after the event.

IF YOU CARPOOL, YOU MUST BE ON TIME!

If you drive yourself, you must have a parking pass in order to park at either lot mentioned above. Contact your group lead or coordinator. Please return the passes to me after the event (Nisha).

REMINDER: Group leads are usually required to arrive earlier than the rest of the group and finish up at the end of each event, which means staying a little longer than the rest of the group. If you carpool with your lead, you may have to wait on him/her to finish up.

Parking for Schottenstein Center Events:

The Buckeye Lot located north of Schott off Fred Taylor Dr. for most events.
Bill Davis Lots located across from Schott off Borror Dr. for smaller events.
Shuttle bus from Buckeye lot will drop off members at door 1212.

What to Do Upon Arrival:

Check-In with Sodexho at Pass Gate Door 1212 – Sodexho management will check-in each person w/proper ID and proper uniform. If you do not sign in, you will NOT receive commission. Once checked in, please report to your assigned location.

Check-In at Stand Location – Please sign the sign-in sheet. You will receive your apron and shirt at this time. If you do not sign in, you will NOT receive commission.

What to Do During Event:

Check with your lead for assignment location and instructions:

You will be in charge of your specific assigned area. You will be responsible for beginning inventory, food/area preparation, restocking food/items for your assigned area, and end of event inventory and clean-up for your assigned area. Instructions will be provided by your lead.

Breaks – Please check with lead. If you have to leave the area for any reason, please notify your lead prior to leaving. Please remove your apron and leave in assigned location prior to using restroom.

Food – Group members are allowed to have anything that is not packaged. This includes 2 hot dogs, 2 brats, or 2 chicken sandwiches. Drinks are only allowed in courtesy cups. You may eat nachos and popcorn as long as you do not use the nacho trays or popcorn boxes, but instead use the drink carriers/courtesy cups.

What to Do After the Event:

End of event inventory, clean up your area, help others clean if needed.

If you should have any questions or concerns, please call your lead or Rebecca at 598-5509 or email me at westlandsodexho@gmail.com