Constitution

Article I The Name

• The name of this organization shall be the Westland Band Boosters, Inc.; a nonprofit organization.

Article II The Purpose

• Section 1
   To promote the interests and activities of the Instrumental Music Department of Westland High School.
• Section 2
    To organize the activities of the members, when said activities are for the purpose of providing financial and/or physical assistance to any program specifically involving the Instrumental Music Department of Westland High School. To organize and conduct fund raising activities for the purpose of financing non-curricular activities of the Instrumental Music Department, including but not restricted to, the purchase of band uniforms, the purchase of awards, band camp funds, to the extent that the aforementioned activities are agreed upon by a majority of members, with current membership, in attendance at regular meetings of the Westland Band Boosters.

Article III Membership

1. Section 1
     The membership shall be open to anyone who is interested in music in the school. Membership is to run from June 1 to May 31.
2. Section 2
     Individual membership dues will be $5.00 yearly.

Article IV Meetings

1. Section 1
     Annual Meetings. The first annual meeting of the corporation will be held on the second Monday of June each year. The second annual meeting of the corporation will be held the second Monday of April of each year, as shall be determined by the Executive Board.
2. Section 2
     Regular Meetings. There shall be no less than (2) two regular meetings, and such other special meetings as may be called by the Executive Board, or by the President with the approval of the Executive board.
3. Section 3
     The Executive Board shall meet within ten (10) days before each meeting and three monthly meetings during the summer. Time and place of these meetings shall be determined by the President.
4. Section 4
     Place of Meetings. All meetings shall be held at Westland High School, or at such other place within Franklin County, Ohio, as shall be designated by the Executive Board.
5. Section 5
     At the meetings of the corporation, those voting members present shall constitute a quorum provided the President or Vice President and one of the other elected officers and four others are present.

Article V Executive Organization

1. Section 1
     The elected officers of this organization shall be President, 1st Vice President, 2nd Vice President, a Secretary, Treasurer, and Publicity. The appointed officers of this organization shall be six trustees, the Band Director, and a representative of the Band Auxiliary Units. (Amended 8/9/2004)
2. Section 2
     The President shall preside at all meetings of the club and Executive Board.
3. Section 3
   (Amended 3/4/91) A) The 1st Vice President shall, in the absence of the President, preside at all meetings of the club and of the Executive Board. Also, during the year shall oversee the activities of the Membership Committee, the Telephone Committee, and the Ways and Means Committee. B) The 2nd Vice President shall, in the absence of the President and 1st Vice President, preside at all meetings of the club and of the Executive Board. Also, during the year shall oversee the logistics of the Band: making sure all vehicles are usable, have drivers, and are where and when they are supposed to be. Also, he oversees the equipment needs of the Band Directors: I.E. the tower for directing and the sideline tractor and trailer. He would also work with any trip committee formed as necessary.
4. Section 4
     The Secretary shall record the proceedings of all meetings of the organization as directed by vote.
5. Section 5
     The Treasurer shall collect, and disperse funds of the organization as directed by vote; shall keep accounts which shall at all times be open to inspection and shall be audited at the end of the school year. Checks drawn on the checking account shall bear two signatures of the Elected Officers. The Treasurer shall be bonded for $5,000.00 which bond is to be paid by the organization. Within ten days after the close of the fiscal year, the incumbent Treasurer shall file the required Form 990 with the Internal Revenue Service. The Treasurer shall provide copies of the treasurer s report for all attending members at each booster meeting.
6. Section 6
   The Publicity Officer is to help with fundraisers, get ads out to local areas and plaques to businesses that sponsor the boosters. They are also to send out letters of thank you to businesses that donate items and help in various ways.
7. Section 7
     The six trustees and a representative from the Band Auxiliary Units shall serve on the Executive Board and assist in the operation of the organization as deemed necessary. There will be one Trustee to represent each class, in the case of the Freshman there will be 2 (one from each middle school), the Ways and Means Chairperson, and one Representative of the Band Auxiliary Units. (Amended 3/4/91)
8. Section 8
     The Executive Board of the organization consists of six executive officers, the Trustees, the immediate past President, the Band Director, and a representative from the Band Auxiliary Units. (Amended 3/4/91)
9. Section 9
     The President shall appoint all committees deemed necessary.

Article VI Election of Officers

1. Section 1
     The President shall appoint a nominating committee of three (3) voting members to nominate officers for the coming year. Said members shall be appointed in March.
2. Section 2
     The officers shall be elected at the April meeting and nominations from the floor shall be accepted. The newly elected officers shall assume their duties on June 1.
3. Section 3
     In the event an officer or trustee become unable to serve, the Executive Board shall appoint a replacement to complete the year.
4. Section 4
     A husband and wife couple may now serve on the Executive Board as long as only one of them is elected. (Amended 1/13/92)

Article VII Disbursement of Funds

1. Section 1
     All requested expenditures of funds of this organization other than Band Booster Operating Expenses, must first be presented to the Executive Board at least one week prior to a regular meeting for consideration before being put to the membership for vote. The Executive Board shall determine whether the requested expenditure is (a) consistent with the purpose and by-laws of the organization, and (b) whether the financial condition of the organization permits the expenditure without creating a negative balance in the Treasury, (c) consider all obligations of the organization. The President, or the Vice President in his absence, shall submit a report stating the findings of the committee at the next regular meeting of the organization. The request shall then be submitted to the vote of the membership.
2. Section 2
     The Executive Board shall prepare and present, for approval, a budget proposal at the first annual meeting, which shall include the Band Director s proposed budget.
3. Section 3
     The annual amount of $400.00 shall be put into a special fund to be used at the discretion of the Band Director.
4. Section 4
     All committee chairmen shall submit a complete financial report to the Treasurer accounting for all funds collected and disbursed.

Article VIII Uniforms

1. Section 1
     Band uniforms will be rented to each Band Member at a cost determined by the directors each year (subject to change, as needed, by a vote of the membership), with said fee put into an account for the purpose of replacing and/or final cleaning of uniforms.
2. Section 2
     The final cleaning of all uniforms will be provided by a company to be determined by the Executive Board.

Article IX Amendment to the Constitution

1. The constitution, and/or any part, may be amended at any regular meeting by a two-third vote of members present, providing the proposed amendment has been read at the preceding meeting and is not in conflict with the Articles of Incorporation.

Article X Emergency Procedures — Power of the Executive Board

1. In the event of the need for decisions regarding official action of the organization, the agreement of seven of the nine officers named in Article V, Section 1, shall be sufficient. Funds up to the amount of $1000.00 can be submitted to such action. A full written report shall be read and spread upon the minutes of the next meeting.

Article XI Authority

1. Roberts Rules of Order Revised shall apply in all cases which they do not conflict with the rules of the organization.

Article XII Dissolution

1. < This organization has been formed to assist the Instrumental Music Department of Westland High School. It can be dissolved only by a majority vote of the members. All funds of this organization will be turned over to the Instrumental Music Department of Westland High School upon dissolution with no monies reverting to the members of the organization.

Article XIII Authority of the Band Director (Amended 3/4/1991)

1. Being that the Band Director is a paid member of the South-Western City School District with the responsibility of education as well as the health and well being of the students enrolled in the band program, he or she shall have an absolute veto in all areas of the Booster program when such matters concern the student and or the band program. The Band Director will direct the Boosters as to the direction the band is taking and will thus direct the Boosters as to what is needed to help the band to meet its goals. Also, being a paid staff member, the Band Director has the power to dissolve the Executive Board if deemed necessary.

Article XIV Rules Governing Equipment (Added 1/13/92)

1. Section 1
     The equipment bus, set up with seats, will transport the spouse of the driver, the band director and his or her staff and others at the director s choice, i.e. a spouse of a staff member. If there is any room left, on a regular basis, then the Executive Board shall decide who else has permission to ride on it on a permanent basis. In the case of an emergency the band director will decide who can ride on this particular vehicle.
2. Section 2
     If in the future a second bus is purchased to either carry more equipment and passengers or passengers only then the Executive Board will at that time decide who will ride on the second bus, remembering that those riding on these equipment vehicles usually get inside gates free.
3. Section 3
     Authority for operators of transportation equipment:
   
4.  A) All annual budgets will include $1000.00 in emergency funds to be used at the discretion of these operators to maintain the equipment in a safe condition.
5. B) All operators off this equipment will maintain the equipment in a safe condition at all times using what ever means is necessary even if it means hiring the job out to experts who will charge for this service. All purchases will be reported to the 2nd Vice-President as soon as possible and all bills will be presented to the Treasurer for immediate payment. During any trip that takes this equipment outside the city limits the Treasurer will make sure there is emergency cash and checks available in case repairs are needed on the road, i.e. a new tire for one of the vehicles.
6. C) If a major breakdown occurs during a trip away from home, i.e. an engine blows a piston requiring major repairs, then no decision will be made until the estimates are in and the Executive Board makes a decision.